New Audiences
Project Report
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2331 people took part in this project. Sixty-six percent were disabled people. |
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In January 2002, Heart n Soul embarked on what was undoubtedly its most ambitious project to date. In addition to its regular programme of weekly workshops, Beautiful Octopus Clubs and Squidz Clubs in London, and stand-alone performances at events such as Glastonbury, it was to forge entirely new relationships in two regions of England, and give a major artistic injection to two existing partner regions. In all four regions partnerships would need to be nurtured and sustained throughout the project, and a range of arts practice was to be delivered - from taster workshops to week-long residencies, from small-scale grass-roots performances to a large-scale touring production. Audiences, largely untapped, had to be found and engaged with. The project, completed in February 2003, was a resounding success. Audiences were strong in number and spirit, and grew steadily over the course of the project. Relationships with partner venues, key ambassadors and advisers became increasingly harmonious and fruitful. Heart n Soul artists had a range of experiences, befitting their individual careers, and emerging artists with learning disabilities in all four areas of England were given opportunities to develop and share their work within a professional context. As an organisation, Heart n Soul formalised its working methods, and began to restructure itself in response to increased demands and expectations. The project had an energy and
momentum of its own, that once started could not be stopped. Artists
tasted the main-stage experience, audiences made powerful personal connections
with venues, venues started to see the potential of a large and loyal
audience group previously unknown to it. Everyone got a buzz from the
quality of the art and from the communion within the crowds. |
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| This report sits alongside an accessible video report. This Heart n Soul produced film is twenty-seven minutes long, telling the story of the project in the words of the organisations staff and members. | |||||||||||||||||||
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Part one
- The Project
The project took place in four regions of England: in the North West, South East, West Midlands and Yorkshire. Oakengates Theatre and West Yorkshire Playhouse were selected for the project due to their involvement in the previous Mid-Scale Touring project, and their enthusiasm and availability for this new venture. The other two areas were selected in consultation with Heart n Soul members at an annual Away Day. Mark Burgess, a member of Heart n Soul for ten years, proposed that Heart n Soul should work in Kent. He spent his youth living in Canterbury and the surrounding area, and was deeply concerned at the lack of opportunities for people with learning disabilities that he had experienced. Liverpool was suggested by Pino Frumiento, Winston Green and Geoffrey Goodall. These three members of the Original Company, confirmed Beatles fans who had performed once before in Liverpool, were keen to work in the creative hub of the North West. Once the potential partners were identified, a speedy research and development process began, and key relationships were tentatively established in advance of the final confirmation of the New Audiences grant. |
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| Partners |
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| New audiences - programme of work |
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Each building block operated in the same way, with minor adjustments for the needs of particular venues and communities. Here is an explanation of each of those elements: Venue awareness training The session includes a short performance by the Heart n Soul
artists, and is intended to be fun as well as informative. Many barriers
are immediately broken down by having this session delivered by people
with learning disabilities, and in keeping with the Heart n Soul
ethos, in a way that empowers everyone involved to take positive action.
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Taster workshop linked to Positive Hearts' Show, Personality |
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How can people choose to get involved in a project if they have never experienced anything like it before? This is the conundrum that the taster workshops seek to address. This is the grass-roots phase of the audience development project, the opportunity to link with a group of around twenty named individuals by giving them the opportunity to take part in a taster workshop, introducing them to the Heart n Soul method. These individuals get what is often the first opportunity to work autonomously and to express their creativity. Heart n Soul makes links with the support networks surrounding these individuals, and starts a word of mouth process of promotion of the project within the community. The show is scheduled as an early matinee performance in a community venue, allowing audience members to be supported to attend by the day-care system. The performance lasts for forty-five minutes, and is immediately followed by a Heart n Soul DJ whose music allows audience members an opportunity to dance and to socialise. Heart n Soul gathers as many names and addresses of attendees as possible at the event, making its first links with individuals with learning disabilities, rather than just the support networks that surround them. Residency linked to the original On day four, the residency groups link-up with
Heart n Souls Original Company to provide an evening of
entertainment in a mid-scale venue. There is a performance in the foyer/bar
as the audience arrives, a DJ team playing tunes pre- and post-show,
and two performances on the main stage, by the second residency performance
group and by the Original Company which performs its newly updated show,
The Experience. All of this is recorded by the documenting group. |
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Visits to mainstream |
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A small team of experienced members of the Original Company go out to visit schools in the local area. The schools will already have received a pack of preparation materials that they are asked to work on in advance. A presentation is made to a large group (a year
group in a mainstream school, often the whole school if it is a special
school) including performance and some background to the company. The
audience then splits into smaller groups or classes, and two Heart n
Soul artists visit each group to chat and to answer questions. Performance of the original Audience surveys are carried out, and names and addresses gathered for the mailing list. |
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Residency linked to Beautiful Octopus Club |
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This was the only entirely new building block in the project, and stands alone from all of the other elements described above. In the first instance it operated like the residency model above. Thirty participants come together in the partner venue and choose the artforms that they wish to work within. There is a performance group (all Beautiful Octopus Club events have a strong live performance element), a DJ group and a visual arts group that will prepare all of the scenery for the club. There is also a performance by a local music or theatre group of artists with learning disabilities. On day four, a Heart n Soul technical team joins
the residency group to support the sound, lighting, staging and crewing
needs of the club. |
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Monitoring, evaluation, visioning
Alongside all of these building blocks runs an integrated process of monitoring and evaluation. Each element of the work is evaluated, be it by participants, tutors or staff. |
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| Audience surveys are carried out at all but the grass-roots (Positive Hearts show, Personality) events and a whole host of evaluation techniques from a video booth to glittery freepost response envelopes are implemented. As the project draws to a close, it becomes clear that all the partners need Heart n Soul to take the lead to help them shape their individual futures. Heart n Soul co-ordinates visioning meetings in the two new regions to which key local stakeholders are invited, including participants, parents and carers, venue staff, day-services professionals and advocates, artists, arts funders and local authority officials. In the two long-standing partner regions, planning meetings are held for the next stage. | |||||||||||||||||||
Part two - Achievements |
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Artistic achievements
This project fostered a number of significant artistic achievements that appeared at a number of levels. Positive Hearts toured out of London for the first time with their show, Personality, the Original Company produced The Experience and a reworking of LARGE. The opportunity to revisit LARGE, following an intense devising and performance period of The Experience was extremely valuable. Each show provided its audience with a different style of engagement, building a relationship that could sustain the emotionally powerful LARGE. The role of the DJs became yet more significant as the project went on. Heart n Soul DJs played before and after every performance, creating an instantly up-beat and relaxed environment for (often very nervous) theatre-goers to enter into. Afterwards, DJs playing in the bar area could create either a party atmosphere for people to dance, or simply a friendly mood for reflection after the emotional rollercoaster of a show like LARGE. At least one of the partner venues, the Gulbenkian Theatre, immediately began to re-think their use of their bar area after the atmosphere created by the Heart n Soul DJs revealed the possibilities. In turn, the DJs themselves had more time to develop
their performances. Their skills and style have been greatly enhanced
by this project, and these developments are now being shared more widely
by the DJs when they play at other Heart n Soul events. In the same way that the DJs have developed their skills, so too have the Heart n Soul tutors who took part. There was a deliberate consistency kept wherever possible with the teams of tutors used so that the individuals could develop their skills from one residency to the next. New tutors were paired with more experienced tutors so that there could be a process of peer education. Most significantly of all perhaps, this project gave Heart n Soul the opportunity to train and use co-tutors for every workshop, all of whom have learning disabilities. This was so successful that this development has been built into recent funding applications for Heart n Souls regular programme of workshops in London. |
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To allow this to happen, the strategic decision to increase |
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the budgeted-for level was taken. It was absolutely vital to the building of these audiences that a relationship was built between individuals with learning disabilities, their support networks and the venues concerned. To achieve this, there needed to be time built in to the project for participants to take ownership of the artistic environment that they were being invited in to. The residency model created this time and the bond between participants and the venue, and created the momentum needed to make change happen. Heart n Soul has acted as an innovator - showing venues, carers and families, local authorities, local drama groups and people within the wider community another way, a new way of working that is all about empowerment and enjoyment, breaking down fears and removing any tendency of well-intentioned interference. |
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Participants
achievements
This project was focussed entirely on the ambitions and potential of its participants. Heart n Soul considers anyone attending or taking part to be a participant. Members of Heart n Souls regular workshops led the way in the initial stages, demanding the opportunity to share their experiences, skills and talents with other people all around the country. When the project application was made, members suggestions and ambitions were central to it. Heart n Soul members worked as co-tutors throughout the project, sharing their training with new colleagues, whilst developing their own skills and experiences at the same time. For many, simply attending an event was a huge achievement. The first event offered was a matinee, and as mentioned above, this is a strategic way of increasing the likelihood of first-time attendance. Many people with learning disabilities have lives that revolve around day service opportunities. To do anything outside of this involves negotiation with family or carers to encourage them to act as the support network out of hours. If the first experience can happen within day service hours, with the relative ease of support and transport provision that that offers, then it is possible that people may be encouraged to come back a second time, perhaps in the evening. Many people will never have had the opportunity to be at the centre of the arts activity themselves, or to see other people like them in the limelight and in control. If they can experience this, they may then be inspired to do something themselves, or to demand that their carers and support networks provide the opportunity to take part again. It is very important for Heart n Soul that by the end of the project, the organisation is communicating with as many individuals as possible (through the build up of the database) and that they are offering evening opportunities in mainstream venues at sociable times. As Janet Bobin declares in LARGE "...were here, and I wont hide away". |
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Case studies |
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Gerard Norton from Canterbury is an individual who achieved a great deal as part of the New Audiences project, and who helped Heart n Soul to achieve. Gerard and his advocacy worker Jo Kidd met with Heart n Soul staff in the planning stages. | ||||||||||||||||||
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He said that he was interested in music, DJ-ing and clubbing, but that he had had no training. He took part in the taster workshop in Canterbury and the next day, he and the friends that he had brought along were the first to arrive to see Positive Hearts perform. After the show Gerard looked over the shoulder of the Heart n Soul DJ during the post-show party. Three months later he was DJ-ing in the foyer/bar of the Gulbenkian Theatre having participated on the residency project. He attended a performance of LARGE at the Gulbenkian in November and was the foyer/bar DJ at that event. In February 2003 he attended the visioning meeting that Heart n Soul arranged, and put himself forward as a member of the local steering group that has been established to try to continue the work that the New Audiences project has started. He has since been to a Beautiful Octopus Club to research ideas for a local event, and talked to Heart n Soul about coming-up to London to DJ at a Beautiful Octopus Club. Damien Sier from Kidderminster made an extraordinary effort to take part in the New Audiences project. He committed to travelling six hours a day by public transport to take part. When asked what had made him go to such lengths he said "Because Heart n Souls worth it. Because what were doing is worth it." For many of the participants, the added social element of the project made a huge impact. Geraldine Regan and June Jenkins supported several of their clients who took part in the residency held at LIPA. They contacted the local press themselves, and had a small piece about the project with a photograph of the group published in a newspaper. Later, for the show at the Liverpool Playhouse, they decided to make a night of it, and went for a meal before the show, as well as having a drink afterwards. The women that they were supporting had been commissioned by Mencaps Viewpoint magazine to write a review of the show, which they duly did, and were paid for. Geraldine and June stressed in evaluation sessions the importance to their clients of the recognition that this project had brought them, be it from the press or from the fact that their families came along to see just what they could do, and had enjoyed themselves in the process. Each of these, and the many more individual stories of achievement that were heard during the course of the project come together to represent the power of a project such as this. A project that was led by people with learning disabilities in the arts by people with learning disabilities through the arts; which changed lives and changed minds. Partnerships achievements
After participants, this project was about partnerships. In each region, the partnerships formed were very different, but they were all based on the same principles. Heart n Soul wanted to be very clear from the outset about what it could offer, and wanted people in each region to help make the project in their area as locally-focussed as possible. In every case though, Heart n Soul had to take the lead. In Canterbury, where the disability arts network was least developed of the four regions, Heart n Soul decided to hold a meeting early in 2002 to bring local authority cultural and social care leaders together with arts professionals. This proved to be a decisive moment. The Marlowe Theatre, the original partners for the final phase of the project decided not to attend, and shortly afterwards pulled out of the project. They cited concerns about fitting Heart n Soul within their programme, and doubts as to whether an audience could be found. The meeting therefore took place between enthusiastic if nervous representatives from the Gulbenkian Theatre and curious and eager local authority staff. It was important to make the Heart n Soul method of work clear, as everyone coming in to the meeting of course initially had their own agenda. By the end of the meeting, there was a clarity of understanding between the group, and a network in place that would support the project throughout. In Liverpool, Heart n Soul chose to work closely with North West Disability Arts Forum. This provided Heart n Soul with direct access to venue accessibility information, a contacts database and a support network, which helped with negotiations with venues. Whilst the arts-based network was already in existence, the local authority back-up was more difficult to tap in to. Here Heart n Soul initially made an error. Instead of relying on their instincts and previous experience, they tried to rely too heavily on the arts network, rather than making the same local authority links early on that they had in Canterbury. This did make the audience development harder, and put the pressure on when the venues increased in size. Whilst many disabled people would not identify themselves with social care networks, the majority of people with learning disabilities are only to be found by first finding their support system. It is then the Heart n Soul technique to gather individuals contact details at events so that the organisation puts the power of information in their hands. It is this method that Heart n Soul has used so effectively in London, and to which after the initial detour it returned to. It wasnt until the very end of the project that Heart n Soul really began to get all the stakeholders talking directly to eachother. Although not initially budgeted for, Heart n Soul felt that it was imperative that there was an opportunity to bring together all of the individuals and representatives of the organisations that had made it happen to talk about what had and hadnt worked, and what they each wanted for the future. These meetings were extremely lively and productive, and enabled individuals and organisations to unify behind a shared aim and to listen to participants with learning disabilities saying what they can and want to do. Organisation's achievements
Organisational structure Without the additional support of freelance staff, this could not have
been achieved within the time-scale the project demanded. However, the
results were very good, and there is now a tried and tested model of
tackling audience development for a project in a systematic way that
will be applied to existing and future programmes of work. There are some interesting anecdotes to this end: Gulbenkian Theatre Another group of participants came out of interest. In most cases these attenders were staff at the University of Kent on whose campus the theatre is situated, and had seen posters around the site or heard about the event within their work community. There was also an exchange between the cinema-goers and the theatre-goers on the Heart n Soul performance days as both audiences shared the foyer/bar and the Heart n Soul DJ playing in it. West Yorkshire Playhouse Liverpool Playhouse These anecdotes and the audience survey figures back up the theory that this work could attract a wider audience and make yet further strides into the integration of disabled and non-disabled audiences and artists. The stories that the artists tell, and the responses they promote are universal, and the events themselves are welcoming environments for anyone, but perhaps particularly those experiencing theatre going for the first time. This project has shown the potential for capturing and pleasing this potential audience, but also revealed the additional resources that would be needed to make it grow in keeping with the Heart n Soul ethos. Levels of Participation There is still a great deal of untapped potential for audience growth both in terms of mainstream and learning-disabled attenders, leaving Heart n Soul and its partners in a very exciting position at the conclusion of this project. |
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| Art and Artists
This project also built capacity for art. Individual artists and performing groups within Heart n Soul enjoyed new experiences and improved status, and this was also true for visiting companies that Heart n Soul involved in the Beautiful Octopus Club events. |
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The use of co-tutors at all stages of the project allowed tutors with learning disabilities to develop their skills and add to their experience. The role of the co-tutor will now be formalised, and gradually built into all other areas of the organisations work. Not only this, but Heart n Soul is now involving its members more at every level, using the maturity of its older members to help develop the skills of younger members. Constitutionally Heart 'n Soul is giving its members a much stronger voice through the establishment of the Members Council, and by changes made to the set-up of the Council of Management. Project Management
Planning Working with advisers The roles of these advisers were very unclear for the first four months of the project. How could they help? How much time would they have? Are they helping or evaluating? These are a few of the questions that needed to be answered. Heart n Souls staff were flat out with trying to get the project off the ground, and needed to have the roles and the expectations very clearly explained to them. In the end, Sarah Scott brought clarity and definition to the role that she would play, and in turn she helped to broker a relationship between Aspirational Arts and Heart n Soul. There then began a very fruitful mentoring of Heart n Souls Communications Officer, as she began to bring structure and clarity to the monitoring and evaluation strategy needed to run alongside the planned work. It was extremely valuable to have the advisers in place at this time, and for the relationship between advisers and organisation to be a comfortable and relaxed one, as this allowed open discussion and exploration of ideas and brought a sharp focus to the needs of the project to a member of staff with split priorities. Of course, what an organisation needs, or feels it needs, in the midst of a highly intensive project, is hands on deck, and so it was most useful for Heart n Soul to meet with the advisers to tackle a specific issue rather than to try to sustain a constant trickle of minor queries. It was crucial that the advisory role did not seem to take up more time than could be warranted. Conversely, staff do not want to feel that they are asking too much of the advisers - how much time and real help could they ask for? The role that Sarah Scott played as sole adviser to Heart n Soul meant that there was a very full sharing of the project aims between adviser and organisation, and it was very pleasing to Heart n Soul that Sarah Scott, as representative of Arts Council England, could attend all of the project events. Sarah brought a shared vision to the project that meant that she was able to initiate planning and visioning at every stage, which added considerably to the overall success of the project. |
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Part three - Conclusions
Weaknesses of the
project
Key lessons In making its application, Heart 'n Soul endeavoured to match the planned project to the grant figure that was being discussed. It was vitally important that the project included the development of new audiences in two regions where some touring work had already taken place, as well as those that were entirely new. This allowed a progression route to be opened-up for the two new regions, and provided a model for sharing the Heart n Soul method with existing partners. This meant though that four regions would need to be catered for within the sum applied for. In its original vision, Heart 'n Soul planned a residency to go alongside the mid-scale venue performance of The Experience. This was removed from the project budget before submission so as to keep within the total cost within Arts Council expectations. However, once the project got off the ground it was clear that the residency was a crucial element, and it was re-introduced and included in the baseline form. |
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| This kind of project is very resource-intensive. The New Audiences project maximised the opportunities for Heart n Souls members with learning disabilities to be fully involved in the delivery of the work. Members took on co-tutoring roles, carried out audience surveys, worked as part of the technical crew, provided pre- and post-show entertainment as DJs and much more. |
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This meant that transport and per diem costs were increased, as well as fees for members and support staff. It costs a great deal more to actually allow the work to be delivered
by artists with learning disabilities than to just pay lip service to
the notion. However, this is the reality of how Heart n Soul works.
Its members are at the forefront of the organisation and the disability
arts sector, and are, after sixteen years of establishing themselves,
ready to take on many increased responsibilities and expectations. MATCH FUNDRAISING CHANGES TO PROGRAMME As mentioned above, extra days were added to the residency to ensure its meaningfulness for participants and venues. |
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Audience survey teams were taken to nearly all events, as well as a Heart 'n Soul DJ. Including the members of Heart 'n Soul in all areas, and the new focus on audience development and evaluation added costs to the project that had not all been budgeted for. | ||||||||||||||||||
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The Experience had new material and a new design, yet there was no production budget in the New Audiences application. The artistic decision was taken to go ahead with these expenses however, as this was key to the artistic development of the artists concerned. The artistic developments made during the production of The Experience, with increased production values and the development of new material, have pointed the way for the next stage of creative development coined as the Joining the Dots project. In addition to this, there was a key change to the programme that was out of Heart 'n Soul's hands. The Marlowe Theatre in Canterbury was initially the partner for the final phase of the project - the performance of LARGE. However, they dropped out citing concerns that Heart 'n Soul couldn't be fitted within their programme, and doubts that an audience would be found. A replacement venue of a similar scale and in the right area could not be found. This meant that to meet the demand of the new audience, there had to be two performances of LARGE at the smaller Gulbenkian Theatre. Whilst the two performances yielded excellent box office takings, this was not enough to cover the additional costs of doing a second performance. VENUE FEES In fact, whilst the two existing partner venues, Oakengates Theatre and West Yorkshire Playhouse did offer space and time on this basis, none of the new partner venues could do the same. Heart 'n Soul realised that this form of in-kind support is only offered within the context of a relationship between venue and organisation, and not within a project that is perceived by the venues to have funded by enough to cover these costs. INTERNAL FINANCIAL MANAGEMENT Scheduling It was also widely agreed that there should be yet a further day added into the residency model, as they had all felt rather rushed, not fully allowing the participants to fully flourish. Communication Content The residency model that was regarded by the Heart n Soul team as most successful was that linked to the Beautiful Octopus Club. That is because, for the Heart n Soul team, it was wonderful to see partner organisations taking shared ownership of the residency and event, and for that event to have a unique flavour reflecting its own local community. It was also widely felt that the link between the performance workshops and The Experience, performed by the Original Company in the other type of residency was not strong enough to allow a full integration between the local participants and the Heart n Soul members. Heart n Soul also acknowledges that it can not deliver this scale of work again without a Production Manager involved at every stage from the planning through to the delivery of the work. Evaluation and Audience Development Regarding the monitoring and evaluation of this project, Heart n Soul has never been more creative or rigorous in its attempts to get feedback, and to consider outcomes. The strategy specifically written to steer the team through the monitoring and evaluation of this project has already been adapted to act as a strategy for all of the work of the organisation. The organisation has also been taking the opportunities at meetings with partners, and other networking events to share its experiences with others. This element of the project was handled entirely by Heart n Soul with little or no involvement from partners. In future, Heart n Soul would like to see partner organisations offering local people with learning disabilities who have already worked with Heart n Soul the opportunity to work on future events, for instance running the feedback video-booth, or conducting audience surveys. WHERE NEXT? Heart n Soul now seeks to reposition itself as an innovatory
arts organisation that is also facilitator to the emergence of artists
and audiences with learning disabilities around England and beyond.
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